Privacy Policy

Effective Date: May 1, 2025

At Will Henfield Photography, we are committed to protecting your privacy and safeguarding your personal information. This Privacy Policy describes how we collect, use, process, and store your data in compliance with applicable privacy laws and regulations. We believe in maintaining transparency, accountability, and respect for your personal rights when engaging with our website, services, and photography work.

INFORMATION THAT WE COLLECT

We collect information that you voluntarily provide to us through our website, social media, or direct communication. This may occur when you fill out a contact form, make an inquiry, sign up for a newsletter, book a service, or communicate with us for business purposes.

PERSONAL DATA

Personal data may include your name, email address, phone number, mailing address, or any other information that identifies you as an individual. This data is used to respond to your inquiries, manage bookings, and provide you with relevant information about our services or portfolio updates.

DERIVATIVE DATA

When you access our website, our servers automatically collect certain information that does not directly identify you but may be helpful for statistical or operational purposes. This may include your IP address, browser type, access times, pages visited, referring URLs, and general browsing behavior. This data helps us understand how our visitors use the site and improve user experience.

FINANCIAL DATA

We do not store or collect full payment card numbers or financial details on our servers. If you make a purchase or payment through our website, the transaction may be processed through a secure third-party payment provider. We do not have access to your payment credentials.

SOCIAL NETWORKING DATA

If you interact with us through social networking platforms (such as Instagram, Facebook, or Behance), we may have access to basic profile information based on your privacy settings on those platforms. We do not collect additional data from your accounts without your permission.

MOBILE DEVICE DATA

If you access our website or services from a mobile device, we may collect information such as your device model, operating system, and location data (if enabled). This helps optimize the site’s functionality across platforms.

HOW WE USE YOUR INFORMATION

We use your information to:

  • Respond to your inquiries and communicate professionally

  • Schedule sessions and fulfill service requests

  • Improve our website, services, and client experience

  • Maintain our records and comply with legal obligations

  • Promote our work (with proper consent for photo use)

  • Send updates, newsletters, or marketing communications (only if you opt in)

GROUNDS FOR USING AND PROCESSING YOUR DATA

We only process your personal data where there is a lawful basis to do so, including:

  • Your explicit consent

  • Performance of a contract or service agreement

  • Compliance with a legal obligation

  • Our legitimate business interests, such as maintaining communication with clients and promoting our work

LEGITIMATE BUSINESS INTERESTS

We rely on legitimate business interests to:

  • Operate and promote our photography services

  • Understand our audience

  • Ensure data security

  • Provide meaningful client experiences

We always balance our interests with your rights and data protection.

WHY WE DISCLOSE YOUR INFORMATION

We may share your information only when:

  • Required by law or legal request

  • Necessary for a service provider to assist in our operations (hosting providers)

  • You give consent for your information or image to be shared for promotional purposes

We do not sell or rent your data to third parties under any circumstances.

TRACKING TECHNOLOGIES

We may use cookies and similar tracking technologies to analyze website traffic, remember user preferences, and deliver a smoother browsing experience. You can manage your cookie preferences through your browser settings.

WEBSITE ANALYTICS

We use analytics tools (Google Analytics) to monitor the performance and usage of our website. These tools collect anonymous data such as time spent on pages, referring links, and device types. This helps us tailor our content and design for our users.

PROCESSING YOUR INFORMATION

Your data may be processed by our team or trusted service providers under secure conditions. We ensure that any third parties handling your data adhere to data protection standards and confidentiality obligations.

INTERNATIONAL DATA

If you are located outside Canada and choose to provide us with information, you acknowledge that your data may be transferred to and processed in Canada. We take reasonable steps to ensure your data is treated securely in accordance with this policy.

DATA RETENTION

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements. You may request deletion of your personal data at any time, unless we are legally obligated to retain it.

SECURITY OF YOUR INFORMATION

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

SENSITIVE DATA

We do not intentionally collect sensitive personal information such as racial or ethnic origin, political opinions, religious beliefs, health information, or biometric data. Please do not submit sensitive data through our website.

YOUR RIGHTS

Depending on your jurisdiction, you may have the right to:

  • Access your personal data

  • Correct or update inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent for data use at any time

To exercise these rights, please contact us directly.

UPDATE ACCOUNT INFORMATION

If you have provided us with personal data and wish to update or correct that information, you can do so by contacting us via email.

CONFIRM PERSONAL DATA AND ITS USE

You have the right to request a copy of the data we have about you, as well as information on how it has been used. We will respond to such requests within a reasonable timeframe as required by applicable law.

CONTACT US

If you have any questions, concerns, or requests regarding this Privacy Policy, or if you wish to exercise your privacy rights, please contact us at:

Will Henfield Photography
Email: willhenfield24@gmail.com
Website: willhenfield.com

We are committed to protecting your privacy and honoring your choices.